Setup & Prepare for 1099 Filing

Starting on December 16th, you'll have the ability to review your setup and prepare for 1099-NEC filing. To perform these actions, you must have administrator privileges in your account.

Getting Started

1. Navigate to the 1099-NEC Forms section on your Dashboard.
2. Click on the Filing settings or Manage tax filing settings button.

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Step 1: Verify Payer Information

1. Review the business details displayed in the Business Information section, which will appear on all tax forms.
2. Modify any incorrect information.
3. Provide or review your support information so contractors can contact you regarding escalated filing issues.

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Support contacts

The Support contact information will be visible to your contractors and will be used by Wingspan's support team to escalate issues outside of our Support Ownership. The Support phone number will appear in the payer section on tax forms.

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Note on Sub-Organizations

If a contractor is associated with a sub-organization within Wingspan, the payer name on their 1099 will display as: [Primary Organization Name] FBO [Sub-Organization Name].

Example: Warren Workshop Co. FBO Workshop Insurance Inc.

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Step 3: Configure Payment Calculations

Set up how you want to calculate non-employee compensation for the 1099-NEC forms. Options include:

• Off-Platform Payments: Include invoices marked as paid outside of Wingspan.
• Card Processing Fees: Add any debit or credit card payment fees.
• Reimbursable Expenses: Decide whether to include or exclude these line items.

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Consult a Tax Advisor

Wingspan advises you to consult with a tax professional to choose the most suitable calculation options for your business.

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Payment Date Recognition

Wingspan uses the date an invoice is paid to assign it to the appropriate tax year.

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Step 4: Manage State Filing Requirements

Wingspan will automatically identify your state tax obligations and guide you through the process of entering any required state registration or withholding IDs.

State-Level ID Requirements for Filing Form 1099s

Certain state tax authorities mandate additional state-level ID numbers when filing Form 1099s. This is typically necessary for reporting state taxes withheld, a feature not currently supported by Wingspan. Nonetheless, some states require these IDs even if no state taxes are withheld.

When to Provide State-Level IDs:
If you're filing for contractors in the following state is set to a state listed in the table below, adhere to the corresponding state-level ID requirements.

Step 5: Review Contractor and Payments Information

After setting up your preferences, review your contractors and payments information to ensure you have what you need to generate tax forms starting January 13th, 2025 - once all 2024 payments have been processed.

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Contractor and Payments Information on Wingspan

To ensure you have accurate and complete contractor and payment information to generate tax forms, utilize these features to help manage bringing necessary information on to the Wingspan platform:

• Use Bulk upload contractors to bulk upload new contractors.
• Use Bulk upload payments to bulk upload off-platform payments.
• Use Add individual contractor to individually add new contractors.

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Managing the Contractor Lifecycle

1. After adding a contractor (either individually or bulk), their profile will be updated with the information you provided including any W-9 information you provided on the contractor's behalf.

2. Once a contractor has onboarded, certified their information and shared it with you, the contractor profile will be updated to sync with this verified information. (Any info provided by you, the Payer, will be archived at this point - this way, both parties share the same contractor information on the profile)

3. If at any time, the contractor updates their information, you will be notified on their profile page. See examples below.

Step 6: Generate & Manage Tax Forms

When it comes time to generate tax forms in January 2025, here's a preview of what to expect in that experience.

• A 1099-NEC list for all generated forms.
• A 1099-NEC detail page with information that will appear on the 1099 form including associated amounts